Session of 2000
Effective: July 1, 2000


      An Act concerning cities; relating to the destruction of certain records, documents and
other papers; amending K.S.A. 1999 Supp. 12-120 and repealing the existing section.

Be it enacted by the Legislature of the State of Kansas:

      Section  1. K.S.A. 1999 Supp. 12-120 is hereby amended to read as
follows: 12-120. (a) The officers and employees of any city charged with
the custody or having in their custody the following records, documents
or other papers may destroy the same after they have been on file for the
period stated:

      (1) Claims and any purchase orders attached thereto, five years.

      (2) Warrants or warrant checks, whether originals or duplicates, that
have been paid, five years.

      (3) Duplicates of receipts or stubs of receipts issued, three years.

      (4) Duplicates of utility bills sent to customers, three years.

      (5) Bookkeeping or accounting records of utility customer's accounts,
three years, except that the period for the records of deposits to guarantee
the payment of bills or the return of meters shall begin when the account
is closed or the customer ceases to receive service.

      (6) Duplicates or stubs of licenses issued for license fees or taxes,
three years.

      (7) Bonds of officers or employees, 10 years, the period to begin at
the termination of the term of the bond.

      (8) Insurance policies, five years, the period beginning at expiration
of the policy unless a claim is pending.

      (9) Canceled checks, five years.

      (10) Requisition and duplicate purchase orders, three years.

      (11) Bonds and coupons, if any, stamped paid or canceled and re-
turned by the fiscal agent, five years six months, the period beginning at
the date of maturity of the bond or coupon. One bond of each issue shall
be retained permanently or shall be offered to the state historical society.

      (b) The original of records, documents or other papers listed in sub-
section (a) may be destroyed at any time if reproduced as provided in
K.S.A. 12-122, and amendments thereto, and such reproduction shall be
retained for a period not less than required for the original records.

     Sec.  2. K.S.A. 1999 Supp. 12-120 is hereby repealed.
     Sec.  3. This act shall take effect and be in force from and after its
publication in the statute book.