Chapter 56


An Act concerning cities; relating to certain records; amending K.S.A. 12-120, 12-122 and 12-123 and repealing the existing sections.

Be it enacted by the Legislature of the State of Kansas:

Section 1. K.S.A. 12-120 is hereby amended to read as follows: 12- 120. (a) The officers and employees of any city charged with the custody or having in their custody the following records, documents or other pa- pers may destroy the same after they have been on file for the period stated:

(1) Claims and any purchase orders attached thereto, five years.

(2) Warrants or warrant checks, whether originals or duplicates, that have been paid, five years.

(3) Duplicates of receipts or stubs of receipts issued, three years.

(4) Duplicates of utility bills sent to customers, three years.

(5) Bookkeeping or accounting records of utility customer's accounts, three years, except that the period for the records of deposits to guarantee the payment of bills or the return of meters shall begin when the account is closed or the customer ceases to receive service.

(6) Duplicates or stubs of licenses issued for license fees or taxes, three years.

(7) Bonds of officers or employees, 10 years, the period to begin at the termination of the term of the bond.

(8) Insurance policies, five years, the period beginning at expiration of the policy unless a claim is pending.

(9) Canceled checks, five years.

(10) Requisition and duplicate purchase orders, three years.

(11) Bonds and coupons, if any, stamped paid or canceled and re- turned by the fiscal agent, five years, the period beginning at the date of maturity of the bond or coupon. One bond of each issue shall be retained permanently or shall be offered to the state historical society.

(b) The original of records, documents or other papers listed in sub- section (a) may be destroyed at any time if reproduced on film, as pro- vided in K.S.A. 12-122, and amendments thereto, and such film repro- duction shall be retained for a period not less than required for the original records.

Sec. 2. K.S.A. 12-122 is hereby amended to read as follows: 12-122. The governing body may cause any or all records, documents or papers to be photographed, microphotographed, or otherwise reproduced on film. Such photographic film shall comply with federal standard No. 125a, dated April 24, 1958, or the latest revision thereof, issued pursuant to the federal property and administrative services act of 1949, as amended, and the device used to reproduce such records on such film shall be one in a manner which accurately reproduces the original thereof in all details.

Sec. 3. K.S.A. 12-123 is hereby amended to read as follows: 12-123. Such Photographs, microphotographs or photographic film reproduction shall be deemed to be an original record for all purposes, including in- troduction in evidence in all courts or administrative agencies. A tran- script, exemplification or certified copy thereof shall, for all purposes recited herein, shall be deemed to be a transcript, exemplification, or certified copy of the original.

Sec. 4. K.S.A. 12-120, 12-122 and 12-123 are hereby repealed.

Sec. 5. This act shall take effect and be in force from and after its publication in the statute book.

Approved March 22, 1996.