HOUSE BILL No. 2661
An Act concerning cities; relating to the destruction of certain
records, documents and
other papers; amending K.S.A. 1999 Supp. 12-120 and
repealing the existing section.
Be it enacted by the Legislature of the State of Kansas:
Section 1. K.S.A. 1999 Supp. 12-120
is hereby amended to read as
follows: 12-120. (a) The officers and employees of any city charged
the custody or having in their custody the following records,
or other papers may destroy the same after they have been on file
(1) Claims and any purchase orders
attached thereto, five years.
(2) Warrants or warrant checks, whether
originals or duplicates, that
have been paid, five years.
(3) Duplicates of receipts or stubs of
receipts issued, three years.
(4) Duplicates of utility bills sent to
customers, three years.
(5) Bookkeeping or accounting records of
utility customer's accounts,
three years, except that the period for the records of deposits to
the payment of bills or the return of meters shall begin when the
is closed or the customer ceases to receive service.
(6) Duplicates or stubs of licenses
issued for license fees or taxes,
(7) Bonds of officers or employees, 10
years, the period to begin at
the termination of the term of the bond.
(8) Insurance policies, five years, the
period beginning at expiration
of the policy unless a claim is pending.
(9) Canceled checks, five years.
(10) Requisition and duplicate purchase
orders, three years.
(11) Bonds and coupons, if any, stamped
paid or canceled and re-
turned by the fiscal agent,
five years six
months, the period beginning at
the date of maturity of the bond or coupon.
One bond of
each issue shall
be retained permanently or shall be offered to the state
(b) The original of records, documents or
other papers listed in sub-
section (a) may be destroyed at any time if reproduced as provided
K.S.A. 12-122, and amendments thereto, and such reproduction shall
retained for a period not less than required for the original
Sec. 2. K.S.A. 1999 Supp. 12-120 is hereby
Sec. 3. This act shall take effect and be in force
from and after its
publication in the statute book.
Approved March 15, 2000.