Government Agency Record Checks

What agencies may request criminal history records

Any local, state or federal government agency within the United States is entitled to obtain criminal history record information for non-criminal justice purposes from the Kansas Central Repository at the Kansas Bureau of Investigation.

What criminal history record information is released and what is withheld:

Governmental agencies requesting criminal history record information for non-criminal justice purposes are entitled to receive records from the Central Repository as follows:

Without enabling state legislation, federal law or executive orders by the President of the United States, the Central Repository will simply release the same information that is provided to the general public. That is, adult conviction information only. For further information, go to the Conducting a Public Record Check page.
With enabling state legislation, federal law or executive orders by the President of the United States, the Central Repository will release whatever types of criminal history information are required by the enabling legislation, law or executive order.

Obtaining an account to conduct record checks on-line

Agencies in the state of Kansas interested in accessing this site through the use of an Information Network of Kansas (INK) subscriber account please contact helpcenter@ink.org . This option allows users to conduct record checks on this site with an account that bills for all activity on a monthly basis. For more information, go to the INK subscriber information page http://www.kansas.gov/about/terms_of_use.html.

Identifying the subject of the record check

There are two ways to conduct a record check; by name or by fingerprints.

For a name-based record check, you must know the subject's first and last names and date of birth. If you also know the subject's social security account number (SSAN), middle name, alias names, height, weight, race, place of birth, residence and occupation, these additional items of information may be helpful in locating the record or determining that the subject has no record.

Fingerprint identification is the preferred method of searching the Central Repository. The criminal history records in the Central Repository are tied to the fingerprints taken at the time of the subject's arrest and submitted by the arresting agency. If you can obtain a set of fingerprints from the person whose record you are searching, then those fingerprints will be searched against the Central Repository fingerprint database. The accuracy of such a search is almost 100%.

Other types of record checks to consider

General public. This type of record check is the easiest to conduct. If you don't qualify for "government agency" status, a general public record check may be appropriate. For further information, go to the Conducting a Public Record Check page.
Personal review. If you are conducting the record check on yourself. For further information, go to the Reviewing Your Own Criminal History page.
Certified. If you need to have the results of the record check certified by the Central Repository, go to the Certified Record Checks page for further information.
Fingerprint-Based. For further information on conducting a record check based on fingerprint comparison, see the previous paragraph on this page or go to the Fingerprint Cards page.
Batch File Submission. Under certain circumstances, governmental agencies that conduct a large volume of record checks on a consistent basis may be qualified to establish a direct automated interface with the Central Repository. For more information on this option, contact the KBI directly.

Fees for government agency record checks

Name-based record checks are $20.00 per individual. Fingerprint-based record checks are $35.00 per individual