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Glossary of Terms
State of Kansas Abstract of Criminal History
Reading a rap sheet
The "rap sheet" is also known as an "abstract of criminal history." It is a
document that summarizes a subject's criminal history record information held in
the Kansas Central Repository at the Kansas Bureau of Investigation (KBI).
Structure of the rap sheet
The Kansas rap sheet consists of four major sections, with subordinate cycles
and segments contained within two of the sections. Here is the outline for
the rap sheet structure:
Section One - Introduction.
This section summarizes how the record was identified and to whom it was
released. Also included are statements pertaining to the use and safeguard
of criminal history record information.
Section Two - Identification
The name and other demographic information of the subject of the rap sheet
is displayed here.
Section Three - Criminal
Within this section of the rap sheet, information concerning criminal arrests
and court dispositions is organized by "cycle." A cycle contains all the
information pertinent to the subject's arrest and disposition that is
considered to be part of the same overall event.
Normally, a cycle consists of three "segments," an arrest segment, a
prosecution segment and a court segment. However, there are many
variations possible in cycle structure, such as two arrest segments or two
court segments. Also, a cycle may contain other segments such as an appeal
segment or a probation revocation segment.
Section Four - Confinement
Confinement in state prison or local jail facilities are recorded in this
Sample rap sheet
You may view a sample rap sheet by clicking
- Section 1 includes the name and identifiers that were used in the
search for the record, the name of the person for whom the check was
conducted, and general statements regarding the use and safeguarding of
Kansas criminal history record information.
- The name(s) listed in the rap sheet will be:
- the name matching the search criteria and
- the "Names Used" and "Alias" names associated with the arrests
and dispositions that are releasable to the requestor.
The Rap Sheet will list the earliest (chronologically oldest)
releasable Name Used in the first position of the "Names Used" entry.
All other releasable names will be listed, in alphabetical order by last
name, underneath the Master Name entry. Duplicates will be suppressed.
- Multiple entries are permitted for the following fields:
- Names Used
- Dates of Birth
- Social Security Number
- Race will display according to the following rules:
- The first entry of race in the subject's record will be the
"master" entry, followed on the subsequent lines by all other unique
race entries in the order in which reported.
- The master entry will not display any date. All subsequent
entries will include the arrest/booking dates associated with each
entry, displayed in parentheses after each entry. Thus, there may be
two or more dates displayed after a race entry.
- Ethnicity, if recorded in the database, will display in
association with the race with which it was reported.
- The Dates of Birth (DOBs) listed in the rap sheet will be:
- the DOB matching the search criteria and
- the DOB associated with the arrests and dispositions that are
releasable to the requestor.
rap sheet will list the earliest received releasable DOB in
the first position of the DOB entry. All other releasable DOB will
be listed underneath the first entry. Duplicates will be suppressed.
- "Registered Offender" data is obtained from the
Offender Registry Database.
- A "Criminal Justice Cycle" is a series of events ("segments")
flowing from a specific criminal activity. The most common structure
is an arrest, followed by a prosecution, followed by a court
disposition. Criminal Justice Cycles may have multiple arrest segments
or multiple court segments, and may have probation data and appeal
information as well. Some cycles may not have
a complete order of segments (e.g. a cycle may be initiated with a
prosecution or a court). Cycles are organized in ascending
chronological order of the date of arrest.
- "Waived to Adult Status" indicates that the subject was originally
processed for this criminal justice cycle as a juvenile offender, and
the case was sent to adult court for disposition. The cycle is
therefore characterized as an "adult" cycle.
- "ORI" refers to the Organization Identifier, a number issued by
the FBI to each criminal justice agency in the United States. On the
rap sheet, the ORI will display, followed by the text title of the
- For every criminal justice cycle, the name under which the subject
is processed is the "Name Used" for that cycle.
- The "Firearm used in commission of offense" statement pertains to
offense data collected after enactment of the 1993 Kansas Sentencing
Guidelines. Offenses committed prior to 1993 generally do not include
- For detailed explanation on the sentence actions available to
Kansas courts, visit the
Kansas Sentencing Commission Web Site.
- "Adult Programs" refers to the sentencing court's options for
post-conviction requirements for the subject. The entry may be
preceded by a two-digit code used internally in the Central
Repository; you can ignore that code. The most common entries are as
- House arrest
- House arrest and Community Corrections
- Community Corrections
- Alcohol or drug evaluation
- Alcohol of drug education
- Conservation Camp
- Work release
- Commitment to state hospital
- Halfway house
- Community services
- The "KSA" entry is the Kansas statute citation under
which the subject was convicted. Further details for Kansas statutes
that define criminal activity are found in the Kansas Statute
- For every confinement cycle, the name under which the subject is
processed by the confinement facility is the "Name Used" for that
- If no custody or confinement cycles are recorded in the
subject's criminal history record, the phrase "No custody or
confinement data is on file at the Central Repository" is displayed
following the Section 4 title line.
- Cycles are organized in ascending chronological order based on
date received at facility.
- "The following charges represent only the 10 most serious
offenses for this custody" displays only when there are more than 10
charges associated with the custody cycle. This rule is intended to
limit the size of a custody cycle.
- A custody and confinement cycle ends when a discharge date
- The sample rap sheet shows confinement in Kansas for a court conviction
in another state.