Licensee and Company Changes

The following are required to transfer a license from one company to another, from one branch to another branch, from a main office to a branch office, or from a branch office to a main office.

• $15.00 transfer fee. A check made payable to "K.R.E.C.". You may also pay by using a Discover Credit card for a total of $15.45 (includes .45 convenience fee).
• License or e-mailed or faxed copy of license marked "Cancelled" and signed and dated by supervising broker, plus the printed name of the supervising broker
• Licensee Change Form. Complete Sections One and Two. Include signatures of licensee, terminating broker, new supervising or branch broker.
• $25 open office fee if you are a broker opening a new company. Write "pending" or leave the company # blank.

Transfer requests are processed in the order in which they are received. Please allow 3 business days for processing. The licensee may not work at the new company until the Commission has processed the transfer request. Click here to verify that the new company affiliation is on record. If so, you may begin working for the new company. If not, you're not allowed to conduct license activities at the new company until the transfer is processed. Please check back again tomorrow. The website is updated after midnight each day.

Contact the Commission at (785) 296-3411 or e-mail Jandie Edington with any questions.

The following are required to change a license from inactive to active status.

• $15.00 reinstatement fee. A check made payable to "K.R.E.C.". You may also pay by using a Discover Credit card for a total of $15.45 (includes .45 convenience fee).
• Licensee Change Form. Complete Sections One and Four. Include signatures of licensee and supervising or branch broker.
• $25 open office fee if you are a broker opening a new company. Write "pending" or leave the company # blank.

Continuing education hours for the immediate past renewal must be on record.

If the license has been on inactive status for two or more years, continuing education totaling six hours for each full year the license has been on inactive must be completed prior to activation.

If the license has been on inactive status for five or more years, the licensure examination must be passed in addition to the additional education requirements.

Contact the Commission at (785) 296-3411 or reception@krec.ks.gov for the inactive date or to determine the number of hours needed.

The following are required to change a license from active to inactive status.

• License
• Licensee Change Form. Complete Sections One and Three. Include signatures of licensee and supervising or branch broker.

There is no fee to place a license on inactive status. A $15.00 fee is required at the point the license is reactivated.

An inactive licensee must pay the standard license renewal fee when due.

It is the licensee's responsibility to keep track of the inactive date and to be aware of the consequences if the license is left on inactive status for two years or more (see requirements to reactivate).

The following is required to report a change of home address:

• Licensee Change Form. Complete Section One. The form may be faxed to the Commission at (785) 296-1771.

Section One of the form may also be used to report a new phone number or E-mail address.

A change of address must be reported to the Commission within 10 days of the change. The change may not be reported by telephone.

If the licensee is moving from Kansas to another jurisdiction, submit a Nonresident form with the Licensee Change Form.

There is no fee to change a home address.

If the real estate office is located at the home address, go to Company address change for the requirements to change a company address.

The following are required to report a change in the licensee's last name:

• License (if active)
• Licensee Change Form. Complete Sections One and Five.

A name change must be reported to the Commission within 10 days of the change.

If the first letter of the new last name is in a different renewal group (see Staggered Renewal Schedule), the license renewal date and expiration date will change.

If the new last name extends the expiration date beyond the current expiration date, a prorated fee will be due. The Commission will contact the licensee for the prorated fee after receipt of the name change request.

If the new last name makes the expiration date sooner than the current expiration date, a prorated refund will be issued to the licensee.

If the new last name is in the same renewal group as before, the name change does not affect the expiration date, however, a $10.00 fee is required to reprint the license with the new name.

If the last name is hyphenated, the license expiration date is determined by the name before the hyphen.

The family of the deceased or the real estate company may keep the license and pocket card as a memento, or they may be returned to the Commission. The license should not continue to be displayed with other licenses at the company.

A photocopy of the obituary, funeral bulletin, or death certificate should be sent to the Commission within 10 days. Documentation may be faxed to (785) 296-1771 or e-mailed to reception@krec.ks.gov.

If the deceased was a supervising or branch broker, a decision needs to be made as to whether the company will close. If the company is to remain open, a decision needs to be made as to which broker will take over the role of supervising or branch broker. (see Change of Supervising or Branch broker)

Contact the Commission at (785) 296-7891 or Wendy.Alkire@krec.ks.gov for guidance on handling pending transactions or trust funds.

The only instance in which a refund of fees is available, is when fees have been paid in advance and the effective date of the renewal period was after the date of death.

The following are required to change the address of a real estate company.

• $7.50 per license. One check for the total amount due may be made payable to "K.R.E.C." (# of licenses x $7.50). The fee may also be paid by Discover Credit card.
• License of supervising or branch broker and each affiliated licensee.
• Company Change Form. Complete section One. Only one form signed by the supervising or branch broker needs to be returned with all licenses.

A company address change must be reported to the Commission within 10 days of the change.

If the company is located in the supervising or branch broker's home and the home address is also changing, report the home address change on a Licensee Change Formand submit both the home and company address changes together.

The following are required to change the name of a real estate company.

• $7.50 per license. One check for the total amount due may be made payable to "K.R.E.C." (# of licenses x $7.50). The fee may also be paid by Discover Credit card.
• License of supervising broker, branch broker, and each affiliated licensee.
• Company Change Form. Complete sections One and Three. Only one form signed by the supervising broker needs to be returned with all licenses.
• Trust Account Form

A company name change must be reported to the Commission within 10 days of the change.

Your request may be denied if a real estate company with the same or a similar name already exists in your area.

The following are required to change the supervising or branch broker of a real estate company.

• Company Change Form. Complete section One and Two. Include signatures of current and new supervising or branch brokers.
• Appropriate fee(s) - see below. Make check payable to "K.R.E.C.". You may also pay by Discover Credit card (an additional convenience fee applies).

The fee for the current broker is:
$ 7.50 - if license is to be changed to an associate broker within the company
$15.00 - if license is to be transferred to another real estate company (include Licensee Change Form)
$ 0.00 - if license is to be placed on inactive status (include Licensee Change Form)
$ 0.00 - if license is to expire and not be renewed
$ 0.00 - if licensee is deceased (indicate "deceased" in lieu of signature and include copy of obituary or death certificate)

The fee for the new broker is:
$ 7.50 - if license is to be changed from an associate broker within the company
$15.00 - if license is to be transferred from another real estate company (include Licensee Change Form)
$15.00 - if license is to be reinstated from inactive status (include Licensee Change Form)

A change of supervising or branch broker must be reported to the Commission within 10 days of the change.

The following are required to request a duplicate license.

• $10.00 duplicate fee. A check made payable to "K.R.E.C.". Payment can also be made by Discover Credit card for a total of $10.34 (includes .34 convenience fee).
• A letter signed by the supervising or branch broker. The letter should include an explanation as to what happened to the license (if known), a statement that the license is lost and a request for a duplicate license.

If transferring from an existing company and opening a new company, follow the steps under Transfer and indicate the new company name and address in Section Two of the Licensee Change Form. A company number will be assigned when the request is processed. Include the $15.00 transfer fee plus the $25.00 open office fee. (The fees may be combined into one check for $40.00.)

If reactivating from inactive status and opening a new company, follow the steps under Reactivate and indicate the new company name and address in Section Four of the Licensee Change Form. A company number will be assigned when the request is processed. Include the $15.00 transfer fee plus the $25.00 open office fee. (The fees may be combined into one check for $40.00.)

If obtaining a new broker's license and opening a new company, indicate the new company name and address on the application for license. A company number will be assigned when the request is processed. The fees required include the $15.00 application fee, prorated license fee, and $25.00 open office fee.

If the new company is to be a branch of an existing office, include a letter signed by the supervising broker of the main office giving authorization to open the branch.

The supervising or branch broker of the new company must complete a Trust Account Form to provide trust account information or to request permission to not maintain an account.

Your request may be denied if a real estate company with the same or a similar name already exists in your area. Contact the Commission at (785) 296-3411 or reception@krec.ks.gov to inquire about using a particular company name.

The following are required to close a company.

• License of supervising or branch broker and all affiliated licenses.
• Report on Closing Trust Account form, unless Exemption is on file to not maintain a trust account.
• Licensee Change Form completed for each licensee to indicate whether license is to be transferred to another company or placed on inactive status (see Transfer or Go Inactive)
• If applicable, a letter indicating the license is expired and will not be renewed.
• If applicable, a letter indicating the licensee is deceased and a copy of the obituary or death certificate.

The Trust Account Form may be used to report changes to an existing account, the financial institution where the account is held, or to open an additional account. The form may also be used to request permission to not maintain an account when contracts designate an escrow agent other than the broker. Approval to maintain an account in an adjoining state may also be requested using this form.

Submit a Report on Closing Trust Account form whenever a trust account is closed.