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Kansas Administrative Regulation No. 86-2-8

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86-2-8 Examination of records.

  1. All documents and records delineated in the Kansas real estate brokers' and salespersons' license act and the brokerage relationships in real estate transactions act and their accompanying regulations shall be examined by the Commission or designated agents or employees of the Commission at least once every five years, but no more than twice during any 12-month period beginning on July 1.
  2. Examination of records shall be made between the hours of 8:00 a.m. and 6:00 p.m., unless otherwise agreed by all interested persons or entities.
  3. Examinations shall be conducted by commission members, the director of the Commission, or employees of the Commission.
  4. Examination and inspection of a licensee's records or a group of licensees' records may be authorized by the Commission or its director.
  5. The authorized examination may be conducted without notice to the licensee.
  6. This regulation shall not restrict the frequency of examinations that may be conducted to investigate a specific complaint filed with the Commission. Such an examination may be authorized by the Commission or its director at any time, but shall be limited as follows.
    1. Only those documents subject to the recordkeeping requirements of the acts specified in subsection (a) above and their accompanying regulations shall be examined.
    2. Examinations shall be made only between the hours of 8:00 a.m. and 6:00 p.m., unless otherwise agreed by all interested persons or entities.
    3. Examinations may be conducted by commission members, the director of the Commission, or employees of the Commission.
    4. The authorization for such examination of records may be made by either the Commission or its director.

(Authorized by K.S.A. 1996 Supp. 74-4202(b), as amended by 1997 H.B. 2264, Sec. 46; implementing K.S.A. 58-3061 and K.S.A. 1996 Supp. 74-4202(b), as amended by 1997 H.B. 2264, Sec. 46; effective Sept. 12, 1994; amended, T-86-10-1-97, Oct. 1, 1997; amended Oct. 24, 1997.)


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