Kansas International Fuel Tax Agreement Permit System
A service partnership with Dept. of Revenue and Information Network of Kansas, Inc.

IFTA Renewals

Acronyms/Glossary

  • AMG - Average Miles per Gallon
  • ANLOS - Annual Oversize/Overweight
  • GVW - Gross Vehicle Weight
  • HRVST - 60 day Harvest
  • IFTA - International Fuel Tax Agreement
  • INK - accessKansas: a service of the Information Network of Kansas, Inc.
  • IRP - International Registration Plan
  • IRPAD - Add Vehicle
  • IRPTF - Transfer Vehicle
  • IRPWG - Weight Change
  • IRPAJ - Add Jurisdiction
  • IRPRC - Replacement Cab Card
  • IRPRP - Replacement
  • IRPTA - IRP International Registration Plan Temporary Authority
  • IRPRT - IRP Replacement Tag
  • KCCSP - KCC Special
  • KCCEM - KCC Emergency
  • KSFUL - Kansas Fuel
  • KSREG - 72 Hr. Registration Interstate
  • KCC -Kansas Corporation Commission
  • KDOR - Kansas Dept. of Revenue
  • KDOT - Kansas Dept. of Transportation
  • KHP- Kansas Highway Patrol
  • KMCA - Kansas Motor Carriers Association
  • KTA - Kansas Turnpike Authority
  • MCSB - Motor Carrier Services Bureau
  • MC-ID - Motor Carrier Identification
  • OSOWR - Oversize/Overweight
  • QMX - Qualified Motor Vehicle
  • RGVW - Registered Gross Vehicle Weight
  • VIN - Vehicle Identification Number
  • 30DAY - 30 Day Registration Intra-state

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Glossary

Annual Reporting Period: Twelve consecutive months determined by the base jurisdiction.

Applicant: Is a person in whose name the uniform application for licensing is filed with a base jurisdiction for the purpose of motor fuel tax reporting under the provisions of this Agreement.

Apportioned Jurisdiction: A jurisdiction with which the state of Kansas has a bilateral apportioned registration agreement.

Apportioned Registration: A registration issued by an apportioned jurisdiction to a vehicle or fleet that is eligible for apportioned registration. The registration fees are based on the percentage of miles in such apportioned jurisdiction, to the total miles operated by the vehicle or fleet in all jurisdictions. Then the percentage is multiplied by the registration fees applicable in such apportioned jurisdiction.

Audit: A physical examination of the records and source documents supporting the licensee's returns.

IFTA Base Jurisdiction: The member jurisdiction where qualified motor vehicles are based for vehicle registration purposes and

  • Where the operational control and operational records of the licensee's qualified motor vehicles are maintained or can be made available; and
  • Where some travel is accrued by qualified motor vehicles within the fleet.

The commissioners of two or more affected jurisdictions may allow a person to consolidate several fleets that would otherwise be based in two or more jurisdictions.

IRP Base Jurisdiction: The jurisdiction where the owner of a vehicle or fleet has an established place of business, where mileage is accrued by such vehicle or fleet and operational records of such vehicle or fleet are maintained or can be made available.

Base Plate: The plate issued by the base jurisdiction and shall be the only registration identification plate issued for the vehicle by a member jurisdiction. Base plates shall be identified by having the word "apportioned" and the jurisdiction name on the plate.

Cab Card: The apportioned registration cab card issued by a jurisdiction identifying a specific vehicle and for which the registrant of the vehicle paid registration fees to the jurisdiction issuing the cab card.

Cancellation: The annulment of a license and its provisions by either the licensing jurisdiction or the licensee.

Carrier or Motor Carrier: A person operating motor vehicles, transporting goods or persons for hire or designed, used or maintained for the transportation of property of the owner.

Chartered Operation: A bus line claiming a chartered operation shall label the bus as "Chartered," and there shall be placed with the bus an itinerary. The itinerary shall relate the name of the chartered party; the date and location the party assembled; and the point or points to which chartered party is destined, the date of return and the final destination.

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Commercial Vehicle: Any motor vehicle other than a passenger vehicle and any trailer, semi-trailer or pole trailer drawn by such motor vehicle, which vehicle is designed, used and maintained for the transportation of persons or property for hire, compensation, profit, or in the furtherance of a commercial enterprise.

Commissioner: The official designated by the jurisdiction to be responsible for administration of this Agreement.

Declared Combined Gross Weight (CGW): The empty weight of the truck, including driver and full fuel tanks, plus the maximum payload or cargo carried on the truck. Declared combined gross weight for a motor vehicle towing trailers or semi-trailers includes the empty weight, of such motor vehicle plus the driver and full fuel tanks, the empty weight of the trailers or semi-trailers, plus the maximum payload or cargo to be carried on the trailer or semi-trailers. When a motor vehicle tows a mobile home, the weight of the mobile home would be considered the payload or cargo.

Declared combined gross weight for a bus: The empty weight of a bus including the driver and full fuel tanks, plus the maximum load in pounds of passengers, packages, and luggage.

Declared combined gross weight of a wrecker: The weight of the vehicle being towed IS NOT to be taken into consideration.

Established Place of Business: A physical structure owned, leased or rented by the fleet registrant.

(b) The physical structure shall be designated by a street number or road location, be open during normal business hours, and have located within it:
(1) a telephone or telephones publicly listed in the name of the fleet registrant,
(2) a person or persons conducting the fleet registrant's business, and
(3) the operational records of the fleet (unless such records can be made available in accordance with the provisions of Section 1602. of the Plan)

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Fleet: One or more vehicles.

In-Jurisdiction Distance: The total number of miles or kilometers operated by a licensee's qualified motor vehicles within a jurisdiction including miles/kilometers operated under an IFTA temporary permit. In-jurisdiction distance does not include miles/kilometers operated on fuel tax trip permit or exempted from fuel taxation by a jurisdiction.

In-jurisdiction Miles: The total number of miles operated by a fleet of apportioned registered vehicles in a jurisdiction during the mileage reporting period or preceding year. In-jurisdiction miles shall include loaded and unloaded miles, interstate and intrastate miles, and mileage traveled on a toll road.

In-jurisdiction Percentage: The percentage of miles determined for a particular jurisdiction as a result of the ratio of in-jurisdiction miles in such jurisdiction to the total miles operated in all jurisdictions.

Interstate operations: The movement of a commercial vehicle having an origin in one jurisdiction and operating into or through another jurisdiction.

Interstate reciprocity: The recognition of base plate registration issued by one jurisdiction by another jurisdiction for interstate operations by virtue of an agreement or understanding between the two jurisdictions.

Intrastate Operations: The transportation of persons or property from one point in a jurisdiction to another point within the same jurisdiction regardless of the highways traveled.

IRP Jurisdiction: The states of the United States, District of Columbia, the territories of the United States, the Provinces of Canada, and the states, territories and Federal District of Mexico.

IFTA Jurisdiction: A state of the United States, the District of Columbia, or a province or territory of Canada.

Lease: A contract, agreement, or arrangement for the use of a vehicle for a period of thirty days or more with the immediate right of possession of the vehicle vested in the lessee. When a person has a vehicle leased for thirty days or more, such person is the owner for purposes of registration.

IFTA Lessee: The party acquiring the use of equipment with or without a driver from another.

IRP Lessee: A person who is leasing or trip leasing a vehicle and is the person who has control and responsibility over the operation of the vehicle. The lessee is a person who is responsible for registration of such vehicle.

IFTA Lessor: The party granting the use of equipment with or without a driver to another.

IRP Lessor: A person who, under the terms of a lease or trip lease grants the legal right of possession, control and responsibility over the operation of the vehicle to another person.

Licensee: A person who holds an uncancelled Agreement license issued by the base jurisdiction.

Mileage Reporting Period or Preceding Year: For the purpose of reporting miles generated by a vehicle or fleet qualified for apportioned registration, the period of 12 consecutive months immediately prior to July 1 of the year immediately preceding the commencement of the registration or license year for which apportioned registration is sought.

Missouri Bilateral Supplemental Agreement: The following Kansas based motor vehicles shall be exempt from apportioned registration in Kansas and Missouri:

  1. Vehicles bearing "Local" class registration restricted to interstate movement in a 25 mile radius of the village, city, municipality, or point where vehicles are based.
  2. Vehicles bearing "Local" class registration operated by a common or contract carrier are restricted to a three mile radius of the village, city, municipality, or point where vehicles are based.
  3. Kansas based motor vehicles may operate interstate within the corporate limits and four miles beyond St. Joseph over U.S. 36 or U.S. 59.
  4. May operate in interstate commerce within that part of Kansas as defined by the ICC.

The preceding exemptions from apportioned registration DO NOT allow a Kansas based motor vehicle to enter at St. Joseph, Missouri and travel south on Missouri Highways to Kansas City, Missouri or its environs, or to enter at Kansas City, Missouri and travel north on Missouri highways to St. Joseph, Missouri.

Motor Fuels: All fuels used for the generation of power for propulsion of qualified motor vehicles.

Owner: Any person who is lawfully entitled to possession of a commercial vehicle and who has the right to control the operation of such vehicle, and in the event more than one person has the right to possession or control, the person in whose behalf such vehicle is being operated at a particular time shall be deemed the owner at that time. In the event a commercial vehicle is the subject of a lease without a driver, the lessor shall be deemed the owner. In the event a commercial vehicle is the subject of a lease with a driver, the lessee and operator of such vehicle, and not the holder of the legal title, shall be deemed the owner.

Owner-Operator: Kansas Statutes specifically restrict Kansas from registering a vehicle in the name of a lessor or owner-operator unless it is leased without a driver. Refer to "Owner" above.

Person: An individual, corporation, partnership, association, trust, or other entity.

Pool Fleet: A fleet of rental company trailers and semi-trailers having a gross weight in excess of 6,000 pounds, and used solely in pool conditions, with no permanent base.

Qualified Motor Vehicle: A motor vehicle used, designed, or maintained for transportation of persons or property and:

  • Having two axles and a gross vehicle weight or registered gross vehicle weight exceeding 26,000 pounds or 11,797 kilograms; or
  • Having three or more axles regardless of weight; or
  • Is used in combination, when the weight of such combination exceeds 26,000 pounds or 11,797 kilograms gross vehicle or registered gross vehicle weight.

    Qualified Motor Vehicle does not include recreational vehicles.

IFTA Recreational Vehicle: Vehicles such as motor homes, pickup trucks with attached campers, and buses when used exclusively for personal pleasure by an individual. In order to qualify as a recreational vehicle, the vehicle shall not be used in connection with any business endeavor.

IRP Recreational Vehicle: A vehicle used for personal pleasure or travels by an individual or a family. Vehicles such as campers, house trailers, motor homes, when used exclusively for personal pleasure and travel by an individual or a family.

Registration: The qualification of motor vehicles normally associated with a prepayment of licensing fees for the privilege of using the highway, and the issuance of license plate and a registration card, or temporary registration containing owner and vehicle data.

Rental Fleet: Vehicles which are rented or offered for rental with or without drivers, and which are designated by a rental owner as a rental fleet.

IFTA Reporting Period: A period of time consistent with the calendar quarterly periods of January 1 - March 31, April 1 - June 30, July 1 - September 30, and October 1 - December 31.

Restricted Registration: A class of registration that has time (less than a registration year) a geographic area, mileage or commodity restriction. A restricted registration may include, but not be limited to local registration, 6,000-mile registration and farm registration.

Revocation: Withdrawal of license and privileges by the licensing jurisdiction.

Service Representative or Agent: A person who furnishes facilities and services including sales, warehousing, motorized equipment and drivers under contract or other arrangements to a registrant for the transportation of property by a household goods carrier.

Short Term Lease or Trip Lease: A contract agreement or arrangement, for the use of a vehicle for a period of less than 30 consecutive days, with the immediate right of possession of the vehicle vested in the lessee.

Suspension: Temporary removal of privileges granted to the licensee by the licensing jurisdiction.

Total Fleet Miles: The mileage operated in all jurisdictions during the mileage reporting period by the motor vehicles of the fleet, which were apportioned by a person during such mileage reporting period. Total fleet miles shall include interstate and intrastate miles, loaded and unloaded miles, and all miles traveled on a toll road.

IFTA Temporary Permit: A permit issued by the base jurisdiction or its agent to be carried in a qualified vehicle in lieu of display of the permanent annual decals. A temporary permit is valid for a period of 30 days to give the carrier adequate time to affix the annual permanent decals.

IRP Temporary Registration or Trip Permit: A registration for less than a registration year issued by a jurisdiction in place of reciprocity or the requirements of apportioned registration. Permits are valid for both inter-jurisdictional or intra-jurisdictional movement.

Total Distance: All miles or kilometers traveled during the reporting period by every qualified vehicle in the licensee's fleet, regardless of whether the miles or kilometers are considered taxable or nontaxable by a jurisdiction.

Unladen Weight: Empty weight of truck or trailer.

Weight: The maximum weight of the loaded vehicle or combination of vehicles during the registration period.